Outlook Show if Email Has Read Receipt Attached Before Opening

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Has this always happened to you?

Yous send out an important email, expecting to hear back quickly. But...time passes, and zilch. After a while, you outset to wonder whether your recipient ever read the email. There'due south no fashion to tell if an email has been read, or is there?

Fortunately, there are actually two ways to tell whether an email has been opened and read:

1. Request a return receipt
2. Employ an email tracking tool

Did someone open and read your important email? Do you know how to check? (graphic source)

In this article, we'll hash out both methods of tracking email. Nosotros'll list some of the pros and cons of using return receipt letters or an email tracking tool. You'll too notice out how to bank check if someone read your e-mail using common e-mail services. Finally, we'll provide you lot with a brief overview of seven popular email tracking tools.

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Before earthworks into this tutorial, beginning get killer email tips and professional strategies in our Gratuitous eBook: The Ultimate Guide to Inbox Zero Mastery . Take dorsum control of your inbox and level up your productivity.

Now let's get into today's tutorial, and acquire multiple ways to help you know when someone has opened and read your of import emails. First, we'll look at using email return receipts:

The Pros and Cons of Return Receipt and E-mail Tracking

Finding out whether someone has opened and read your email may seem like something you'd like to use all the time. After all, aren't you curious? Email tracking tools are also popular with sales professionals.

Simply whether you use your email organization's return receipt feature or an addition tool, in that location are some drawbacks. First, permit'southward await at some drawbacks to using native email return receipt capability:

• In virtually email platforms, a recipient can opt out of sending a return receipt—and so in that location'south no guarantee that you lot'll go a receipt even though yous requested ane.
• Not all post clients support the return receipt feature. If you happen to apply an email service that doesn't offer return receipt you'll need to apply an app instead.

The following drawbacks apply to using either a native email return receipt characteristic or an email tracking tool:

• If the return receipt message goes to the Spam folder, your recipient will never have the chance to let you know they received it.
• Too, some recipients may be offended past an electronic mail render receipt request. They may view email tracking as an invasion of their privacy.

Return receipt requests and email tracking exercise not work for every situation. There are some circumstances, notwithstanding, when an e-mail return request might be appropriate. Information technology'south especially well suited for urgent messages or messages when you must know whether your bulletin was received. For example:

• You just sent someone a time-sensitive proposal through electronic mail. Yous'll probably desire to brand certain that the message was received before the offering expires.
• You lot're a hiring manager trying to fill an open up position. You just offered the slot to your meridian candidate and you want to make sure that they received your offer.
• You need to schedule a terminal-infinitesimal emergency meeting. You need to know who has opened the coming together invite and who you lot need to call so that you tin tell them virtually the meeting.

For instances like these, return receipt messages and email tracking tin can be a valuable tool for your business. Yous tin probably think of your own examples when you might need to find out whether someone has opened an e-mail you sent. Just recall the drawbacks. If you decide you do want to send out return receipt request or to use an email tracking tool, make certain the situation warrants it.

Asking a Render Receipt Through Your Email (In Outlook & Gmail)

The first fashion to discover whether someone has opened your electronic mail is by y'all requesting a render receipt through your email service. In this department, we'll look at how the render receipt characteristic works in Microsoft Outlook and so nosotros'll examine how it works in GSuite Gmail. First, let's look at Outlook:

How to Tell If Someone Read Your Email in Outlook

Outlook provides ii different options for requesting a return receipt:

1. Receipt when delivered
2. Receipt when read

With the first option, you receive a notification when an email has been delivered to the recipient. Of course, just because the message is delivered doesn't mean it was read. The message may sit unopened in someone's electronic mail inbox and you wouldn't know.

Which brings united states to the next return receipt option in Outlook. With the second option, your recipient is prompted to send a notification when they open the email.

If you decide to use the return receipt feature in Outlook, click Options on the Main Menu as yous're composing your bulletin. A sub-menu with various options appears:

How to check if an e-mail has been read in Outlook.

To request a delivery receipt when your bulletin is sent, click the checkbox to the left of Asking a Delivery Receipt. To request a receipt when your message is opened, click the checkbox to the left of the Request a Read Receipt choice. You can select both options if you wish.

Now, ship your bulletin as usual. If you selected Asking a Read Receipt, the recipient will exist prompted to send a notification when they open your message. If they reply Aye to the prompt, y'all'll receive a read receipt—a short bulletin to permit y'all know that your original message was read.

Yous can also utilize Tracking options to automate how Outlook handles bulletin receipts for outgoing and incoming messages. For helpful tips on how to better manage your Outlook inbox, study our tutorial:

At present let's see how GSuite electronic mail handles return receipts:

How to Tell If Someone Read Your E-mail in Gmail

The costless version of Gmail does not include the return receipt characteristic. The feature is, nonetheless, available through GSuite. To use the return receipt feature in GSuite Gmail, you showtime must enable it.

To actuate the return receipt feature, go the your GSuite Admin Console. Select Apps > GSuite > Settings for Gmail > Advanced settings. The Avant-garde Settings screen displays. Utilize the scroll bar on the right of the screen to scroll down to the Electronic mail Read Receipts choice:

Plough on Read Receipt in GSuite Gmial.

Click the toggle push to the left of Permit email read receipts to be sent to all addresses in my organization also equally the post-obit electronic mail addresses. When this choice is turned on, users in your organization can request and return email receipts.

Note: If you're not the administrator of your GSuite, you'll not be able to turn this feature on yourself. Enquire your GSuite administrator to turn information technology on for you.

Once the Read Receipt capability is activated, simply type your email equally usual. When you've finished, click the down arrow in the lower right corner to brandish a popup menu:

How to tell if an email has been read in Gmail.

Click the Request read receipt option from the popup menu. When you're ready, click the Ship button to transport your electronic mail as usual. Your recipient will be prompted to send a receipt when they open the bulletin.

If you're not familiar with GSuite, you tin can learn how to become started with this tutorial:

Request a Return Receipt Through an Email Tracking Add-on or Extension

As you've just learned, using a native email return receipt feature may not be the near dependable method of telling whether your message was received. However, if yous just occasionally demand to find out whether your email was read, information technology's probably enough.

But, maybe y'all need a more than reliable way of finding out if your email recipients read the messages you send to them. Or, possibly yous're worried about how your return receipt request will be perceived.

There'southward a way around those worries. There are number of extensions that provide a reliable email tracking functionality. Often, the tracking feature works without your recipient even realizing that your messages are being tracked.

In this section, we'll look at a seven pop email tracking tools:

Note: Some tools had a costless version available. Be enlightened that some (but non all) complimentary versions automatically appended a "sent with [company name]" phrase to emails sent using that tool. Also note that some of these tools include more than e-mail tracking, just since the focus of this commodity is on email tracking that's likewise the focus of these overviews.

Tool 1. ContactMonkey

Use ContactMonkey to find out who's opening your email messages.

Not just can y'all find out who'due south opening your email messages, you lot can also runway who's clicking on any links inside the messages. Use ContactMonkey with your Outlook or Gmail email system. This tool integrates with the pop CRM tool, SalesForce.

A notification displays on your desktop each time a bulletin is opened or a link is clicked. ContactMonkey also includes a dashboard with e-mail stats and analytics.

Tool ii. HubSpot Sales

Choose how you receive notifications of read emails with HubSpot Sales.

HubSpot Sales includes an electronic mail tracker. The email tracking aspect of the tool instantly lets you lot know when an electronic mail is opened, when the email recipient clicks on a link, or when they open an attachment. You can likewise encounter whether the electronic mail was revisited (opened again)

Choose how you receive notifications of read emails. View them from HubSpot Sales, your browser, your desktop, or your CRM. HubSpot Sales works with Gmail, GSuite, Outlook, or Part 365 for Windows.

Tool 3. MailTrack

See at a glance whether your bulletin has been opened.

MailTrack is an extension for Chrome, Firefox, and Opera that works with Google and Gmail inboxes to track sent messages.

You can see at a glance whether an email message was received and whether it was opened. Opened email letters have a double check in your Sent mail folder. Click on the checkmarks to learn when and how your message was opened.

Tool iv. MixMax

If a message was sent to a group, you lot can run across which group members opened it.

MixMax lets you to meet whether your email was opened, when it was opened, and how many times an email was opened. If the message was sent to a grouping, you can meet which group members opened the message.

The app includes a wide variety of sales tools, such as the power to schedule meetings, in addition to the power to rail e-mail. This tool works with Gmail and Google Inbox. The tool likewise integrates with the CRM, Salesforce.

Tool 5. Streak

Utilize the nautical chart to learn near your viewed messages.

Streak works as a CRM from within Gmail. Its email tracking abilities are included as role of its email power tools. This tool provides you with a chart of your message views.

The interface includes a list of each fourth dimension the bulletin was read and what blazon of device the recipient used to read the bulletin. You can also employ Streak to larn about the email recipient's neighborhood.

Tool 6.  ToutApp

ToutApp works with your telephone system.

ToutApp is designed as a sales tool that includes email tracking features. The tool works with both Gmail and Outlook. The tool as well integrates your phone organisation. The interface shows where, when, and how ofttimes recipients engage with sent emails. ToutApp even lets y'all know if an email has been forwarded.

This app is congenital to be used by a squad, and then as well includes many squad features.

Tool 7. Yesware

You lot'll get an alarm each fourth dimension an email is opened.

Yesware works with a wide multifariousness of electronic mail system including: Gmail, GSuite, and Office 365.

You'll go an alarm each time one of your sent emails is opened. You can see where, when, and what device the email was opened with. You tin can likewise tell whether your recipient viewed email attachments or whether they replied to a message. You can fifty-fifty find out what IP address the recipient used to open the e-mail.

Determination

In this article, you lot've learned how to know if someone opened your email. We've discussed the advantages and disadvantages of using return receipt features or e-mail tracking to know if your email has been read.

You've also learned how to tell if your email has been read in GSuite Gmail and how to check if and email has been read in Outlook every bit well. Finally, nosotros've provided you with a brief overview of 7 of the virtually popular email tracking applications and tools.

If you need to know if your email has been read, you know how to find out.

More Corking E-mail Tutorials and Resources

If you rely heavily on email for your business, you may want to review our series on Writing Effective Business Emails, such every bit these helpful posts:

Also, for tips on how to manage your electronic mail inbox better, download our complimentary eBook: The Ultimate Guide to Inbox Nix Mastery . Go on on top of your most important letters and level-upwards your email productivity.

How exercise you go along on top of your near important messages? Practise you lot check if someone has opened and read your emails? If so, what's your favorite approach or tool? Let us know in the comments.

Envato Tuts+ Acquaintance Editor Business organisation, North Texas, United states of america

Laura Spencer is our Associate Business Editor here on Tuts+. She uses her business knowledge to help a wide variety of audiences. Past sharing her noesis in well-researched articles, she hopes to help others do well. Laura graduated with a degree in business. Besides Tuts+, Laura's work has been published on many sites including Vandelay Design Blog, FreelanceM.ag, Freelance Folder, Lubbock Avalanche Journal, Woman's 24-hour interval, LifeHacker, and more than. She's also written over forty business organisation written report guides for standing education companies. Laura has also managed her own writing business since 2002. Before that, she worked in corporate America every bit a technical writer and also as a marketing writer. As a lifelong learner, Laura continues to seek out better information to assist her readers. Check out her latest ideas on her blog.

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